1. ***ATTENTION OFFICE MANAGERS/CONTROLLERS & SERVICE AND PARTS MANAGERS***: | Parts and Service Cashiering: After a Short Slowdown to Allow Dealers to Complete the Year-End Process, the Rollout is Back in Full Swing. Click Here! 2. ATTENTION OFFICE MANAGERS/CONTROLLERS: | New 13th Month Processing Users: Click Here for Important Information on Finalizing Entries 3. **ATTENTION SUBARU PARTS MANAGERS**: | SUBARU Part Number Supersession Errors in March Price Update File. Click Here! 4. ATTENTION SALES MANAGERS AND OFFICE MANAGERS/CONTROLLERS: | Vehicle Notes: The Vehicle Notes Feature is Now Available in the Vehicle Merchandising Module with an Optional Auto Display Function. Click Here! 5. ***ATTENTION MISSOURI (MO) DEALERS***: |There is Now a New Temp Tag Number field in the Desk/Mate Module. Click Here! 6. RECENT ENHANCEMENTS: Parts and Service| New! Enable Auto/Mate Virtual Keyboard When Using Mobile Service Consultant, Export Service Appointments Report to CSV File Type, Export Archived Repair Orders to PDF in Program 10, Option 15 Vehicle Merchandising| View Open Purchase Orders in Vehicle Merchandising

OFFICE MANAGERS/CONTROLLERS & SERVICE AND PARTS MANAGERS

**New Parts & Service Cashiering with Cash Receipt Integration Rollout Is Back In Full Swing!!**

We now have a New Parts Cashiering program and Revised Service Cashiering program. Both programs will be integrated with the Cash Receipts Module to create Parts and Service Cash Receipts automatically when Repair Orders and Invoices are Cashed Out.

Key Features:

• New Parts Cashiering

• • You can now print your Parts and SOR Invoices without worrying about methods of payment

  • Manually excluding Parts Invoices from the End-of-Day process has been eliminated

  • You’ll now be able to cash out Parts Invoices and Special-Order Request invoices

  • You now have the option to split the customer total amount into multiple payment methods

  • Parts invoices can now be used for parts delivery and cash out with the correct method of payment when payment is acquired

  • You now have the option to use a non-cash payment method, such as a Gift Cards

  • Accounting Cash Receipts transactions will automatically be created when Parts and SOR Invoices are cashed out for reconciliation and deposit slips

• Redesigned Service Cashiering

• • You now have the option to split the customer pay total amount into multiple payment methods

  • Set your preferred method of payments for easy invoicing and cashiering

  • You now have the option to use a non-cash payment method, such as a Gift Cards

  • Cash out your Service customers from Program 3

  • Accounting Cash Receipts transactions will automatically be created when Repair Orders are cashed out for reconciliation and deposit slips

The general rollout to all dealers is underway!

We will be migrating dealers in groups. If you want to get it sooner, email the Go Team or call us at 518-831-2200.

For a smooth migration for your dealership, we have created a Learning Path on the AMU Portal Training Center that contains documents and tutorial videos. Encourage your employees to review the training materials prior to activation.

To access the Learning Path, select TRAINING CENTER and click on MY LEARNING PATHS. The learning path titled “New Feature Activation Training – New Parts & Service Cashiering and Cash Receipts Reconciliation” contains documents and tutorial videos to help your Service, Parts, Cashiers, and Office employees learn the basic functions of the new Cashiering features and know what to expect during migration.

 

OFFICE MANAGERS/CONTROLLERS

Important Information on Finalizing the Entries for New 13th Month Process Users

If your dealership is utilizing the new 13th Month Process and your CPA needs to verify the entries, we highly recommend that your CPA completes the verification prior to finalizing the final entries, in the event additional entries are needed.

 

 

SUBARU PARTS MANAGERS

Subaru Parts Supersession Errors in March 2019 Price File

Subaru has announced the following parts supersession errors in the March 2019 Parts Price Update File.

Please delete the supersession chain between:  

•  44022AA020 –> 44011AC030

• 44011AC030 will be a Standalone (IC11)

• 44022AA020 will now supersede to 44616AA290

Please update the following chain:

• Remove part number 28373VA000 from the chain: 28373VA020.  PN 28373VA000 will be a now stand alone part (IC11) with a Parts Bulletin

• The new chain will be Forward Only: 28373XA00A (IC22) –> 28373XA00B (IC22) –> 28373FE000 (IC22) –> 28373FE001 (IC22) –> 28373FG010 (IC22) –> 28373VA020 (IC21)

 

 

SALES MANAGERS AND OFFICE MANAGERS/CONTROLLERS

Vehicle Notes Feature in Vehicle Merchandising

Auto/Mate has added a Vehicle Notes feature in the Vehicle Merchandising module. Similar to Deal Notes in Desk/Mate, employees with the proper security will be able to view and edit notes for a specific vehicle within the Vehicle File. Vehicle Notes may also be configured to auto-display when entering a Vehicle File.

For additional information including employee security and auto-display setup in System Configuration, visit the AMU Message Center.

AMPS Version: 3.4.341 or Higher. Click here for the location of your current AMPS version.

 

MISSOURI DEALERS

New “Temp Tag Number” Field in Desk/Mate Module

The MO Monthly Sales Report/Extract is moving to the Desk/Mate Module. In preparation for that change, there is a NEW “Temp Tag #” field in the Desk/Mate Module. We advise our Missouri Dealers who are using the Desk/Mate Module to begin entering the Vehicle Temp Tag Number in the new field before closing F&I Deals starting in March and going forward.

Note: The Temp Tag Numbers that are entered in the Comment field on the Co-Buyer screen will not transfer to the new field in Desk/Mate.

To access the new field:

1. Click on “Edit Vehicle” on the main vehicle screen in Desk/Mate.

2. Enter the Temp Tag # in the new field.

3. Save when done.

Note:

• A closed F&I Deal beginning in March without a Temp Tag Number in Desk/Mate may need to be reopened to have the Temp Tag Number readded in order to be on the Report.

• Additional information on the new Report/Extract in Desk/Mate will be available soon.

• The February Sales Report will still need to be run in the F&I Module.

AMPS Version: 3.4.341 or Higher. Click here for the location of your current AMPS version.

 

 

Enable Auto/Mate Virtual Keyboard When Using Mobile Service Consultant

For dealers who use the Mobile Service Consultant feature, Auto/Mate has added a new default setting in Service Front End that will allow you to enable an Auto/Mate virtual keyboard when using Mobile Service Consultant.

To activate this feature, access the Defaults option located within More and select the When Using Mobile SFE, Show Auto/Mate Keyboard checkbox. If the box is unchecked, it will default to the Windows-based keyboard.

AMPS Version: 3.4.331 or Higher. Click here for the location of your current AMPS version.

 

 

 

Export Service Appointments Report to CSV File

Auto/Mate has added the ability to export the Appointments Report from the Reports option within Service Front End to a CSV file. Checking the Export Appointment to CSV File box will gray out the printer options. When the OK button is selected, you can save the report to your computer. 

AMPS Version: 3.4.331 or Higher. Click here for the location of your current AMPS version.

 

 

 

Export Archived Repair Orders to PDF in Service Program 10, Option 15

Program 10: Service Information File, Option 15: Reprint Closed RO Invoices by Range now includes a new feature that allows you to export Archived Repair Orders in the chosen range to a PDF File. Once the Range, Pay Types, and Batch Options have been chosen, select the Export PDF checkbox and Start. You will then be prompted to save the PDF File to a specific folder on your computer.

 

 

AMPS Version: 3.4.331 or Higher. Click here for the location of your current AMPS version.

 

View Open Purchase Orders in Vehicle Merchandising Module

Vehicle Merchandising now allows you to view and drill down into any Open Purchase Order in relation to a specific Stock Unit within the Vehicle Merchandising module. Open Purchase Orders can be accessed in Program 1: Vehicle Database Inquiry or Program 3: Vehicle Database by selecting the new Open PO icon  within the Vehicle File. 

Additional information is available on the AMU Portal Message Center.

AMPS Version: 3.4.326 or Higher. Click here for the location of your current AMPS version.

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The following sample screenshot shows where your current AMPS version will be displayed:

 

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The following sample screenshot shows where your current server version will be displayed: