1. ATTENTION ACCOUNTING OFFICE MANAGERS:  | The New Version of Accounts Payable module rollout is underway | The New Vehicle Merchandising Posting Templates rollout is underway | New Employee Information Report in the Payroll module | G/L Inquiry Enhancement to View Single G/L on Multi G/L Schedule | The State-Specific Predefined Unemployment Insurance Extract Report is available for certain States | The New Schedule Write-Off feature rollout is underway 2. ATTENTION ALL DEPARTMENTS: | The New Version of Purchase Orders module rollout is underway 3. ATTENTION SALES AND F&I DEPARTMENTS: | Edit SOLD Deals in Desk/Mate with security permissions 4. ATTENTION FIXED OPERATIONS:  | Parts Inventory Management Report Enhancement | Parts Order Edit Enhancement | Service RO Sublet Markup Options Settings | Service Open RO Display Limit Enhancement

 ACCOUNTING OFFICE

New Version of Accounts Payable (APAY) Module

The rollout to convert dealers that are using the older version of the APAY Module to the newer version is currently underway.

Old Version 

 New Version

 

The new Accounts Payable Module is designed to simplify the various functions of paying payable invoices.

Here are some of the new features:

• No more Voucher Numbers

• Reduced number of screens used to create, post, and pay invoices

• The APAY checks printer(s) can now be defaulted for all employees

• Set up multiple payable G/L accounts and select on the fly if needed

• Ability to view the copy of the check for paid invoices

• And more!

The rollout process is designed to migrate few dealers at a time.

If you would like to get it sooner, contact Go Team or Accounting Support.

In the meantime, we have created a Learning Path on the AMU Portal Training Center.

Once you access the Training Center, click on MY LEARNING PATHS. The learning path titled “New Feature/Product Activation Training – New Accounts Payable & Purchase Orders Modules” contains documents and tutorial videos to help you learn the basic functions of the new APAY Module and know what to expect during migration.

The complete collection of documents and videos are also available on AMU Portal Reference Center. Search using the keywords: New APAY.

 

Vehicle Merchandising Posting Templates Rollout is Underway

Vehicle Merchandising Posting Templates allows you to create templates for different types of stocked-in vehicles and send them to Accounting based on certain criteria such as New Vehicle, Used Vehicle, Certified Car, or Truck, along with their G/L and Inventory Accounts.

The enhancement is designed to convert your existing setup and function as it currently does with just a new posting screen look or allow you to create unlimited templates to eliminate the need to use “*” on the G/L setup screen.

The “How To…” User Guide is now available on the AMU Portal Message Center.

 

Employee Info Report (AMPS Version 3.4.210 and Higher)

This new report is available in the New Payroll in Program 7, Option 10. The report is a canned report and will display Employee Master File information including Employee, Setup, Taxing, Earning, etc. Direct deposit or check history will not be included in the report.

The “How To…” user guide is now available on the AMU Portal Message Center.

 

View a Single G/L on Multi G/L Schedule (AMPS Version 3.4.210 and Higher)

We have a new enhancement in the Accounting Schedule Inquiry that allows you to filter a schedule with multiple G/Ls to view an individual G/L. That means you can see a G/L balance independent of the other G/Ls on the same Schedule.

The “How To…” user guide is now available on the AMU Portal Message Center.

 

Unemployment Insurance Extract Reports

For those dealers that have the new version of the Payroll Module :

We now have State Specific Pre-Defined Unemployment Insurance Extract Reports available. We currently have reports for 17 States and we will be adding more states in the coming months.

Newly Added Reports:

• Montana Quarterly Extract

• Washington Quarterly Extract

• Tennessee Quarterly Extract

For the list of available States, “How To…” user guides, and State-specific special instructions, check out the AMU Portal Message Center.

 

Accounting Schedule Write-Off

There is a new feature for Accounting Schedules that will allow you to write-off schedule balances up to a defined amount with the push of a button, after completing some simple default settings

The “How To…” user guide is now available on the AMU Portal Message Center.

 

 

 ALL DEPARTMENTS

New Version of Purchase Orders (PO) Module

The newer version of the Purchase Orders (PO) Module rollout is underway along with the new Accounts Payable Module.

The new version of the PO module provides:

• Enhanced security

• All in one screen feature

• Real-time integration between RO Sublet and PO

• Better reporting tool

• Create payable invoices from the PO

• And more!

In the meantime, we have created a Learning Path on the AMU Portal Training Center.

Once you access the Training Center, click on MY LEARNING PATHS. The learning path titled “New Feature/Product Activation Training – New Accounts Payable & Purchase Orders Modules” contains documents and tutorial videos to help you learn the basic functions of the new PO Module.

The complete collection of documents is also available on AMU Portal Reference Center. Search using the keywords: New PO.

 

 

 SALES AND F&I

Edit SOLD Deals in Desk/Mate

The Desk/Mate Module will now allow employees with the proper security permissions to make changes to a deal in the Sold Status.

 The “How To…” user guide is now available on the AMU Portal Message Center.

 
 

 fixed operations

Parts Inventory Management Report Enhancement (AMPS Version 3.4.210 and Higher)

We have added new fields in the Parts Inventory Management Report to include Number of Parts on ROs, Number of Parts Filled OSF (Off Shelf Fill), Decreasing Manual On Hand Adjustments, Increasing Manual On Hand Adjustments, Physical Inventory Adjustments (Net), I/O (In & Out) Parts Sales, and I/O Parts Returns and Deletes.

 

Parts Orders Editing Enhancement (AMPS Version 3.4.210 and Higher)

Parts Module Program 12 has new functions to provide additional part order information such as the Parts Order Report, which includes Parts Master File information for the entire parts on the order, and the Parts Added Report, which includes parts added to the stock order based on parts supersession sales history.

 

Service Repair Order “Sublet Markup Options” Settings (AMPS Version 3.4.210 and Higher)

This new feature will allow you to enable Warranty sublets markup and also assign a Flat Rate or Percentage Sublet Markup options for Customer Pay, Warranty, Internal, and Service Contract pay type sublets.

 

Service Open Repair Orders Display List Enhancement (AMPS Version 3.4.210 and Higher)

We have made an enhancement in Service Merchandising Program 3 and 5 to limit the number of Open Repair Orders displayed by default. This feature will allow dealers to set the default number of ROs to display when accessing the open RO list. Initially, the default number of ROs to display will be 25 and it can be changed based on individual employee preference.

 

The “How To…” user guides are now available on the AMU Portal Message Center.

 

 PARTS DEPARTMENTS

Parts Kits Enhancement

Parts Module Program 8: Kits Master File has been redesigned and updated to include several new features such as:

• Using the word “KIT” is no longer required when creating Kits

• Ability to add up to 60 part numbers

• New “Copy Kit” feature which saves time by allowing you to easily copy an existing Kit, rename, edit, and save.

• Option to reprice a Kit following the RO reprice rule.

• And more!

We have also made few enhancements in the Kit selling process.

The “How To…” user guides are now available on the AMU Portal Reference Center. Search using the keywords: New Parts Kits.