1. ATTENTION OFFICE MANAGERS AND CONTROLLERS: | REQUIRED! NEW Year-End Close Retained Earning GL and Unique Source Setup | New Payroll Memo Codes Feature for W-2 Reporting and Internal Tracking | The 2018 Accounting, Accounts Payable, Payroll, and ACA Forms Printing Year-End Guidelines are now available | It’s That Time Again! 2018 1099 & W-2 Forms Ordering Information is Now Available 2. ATTENTION **FORD PARTS DEPARTMENTS** | Effective November 1st, Certain Body Parts MSRP Prices Will NOT Be Provided by Ford in the Monthly Price Update. Prices Can Be Imported via the New Ford OEConnection MyPriceLink Integration. Click Here! 3. ATTENTION **NEW YORK STATE DEALERS OFFICE MANAGERS/CONTROLLERS** | NYS Dealers – Auto/Mate Integration for the New York State Department of Motor Vehicles VERIFI System 4. HOLIDAY SUPPORT HOURS: | Check Out the Upcoming Holiday Support Hours. Click Here! 5. ATTENTION ALL PARTS DEPARTMENTS | ‘Tis the Season for Parts Physical Inventory 6. ONGOING ROLLOUTS TO ALL DEALERS: | New Parts and Service Cashiering with Cash Receipts Integration is Underway. Click Here to Find Out More! 7. RECENT ENHANCEMENTS: Accounting: New Private Time Clock Mode in the Time/Mate Module

ACCOUNTING OFFICE

Year-End Close: Journal Source & Retained Earning GL Setups

For the purpose of creating Year-End Transactions, dealers MUST complete the Retained Earning GL and a UNIQUE Year-End Journal Source setup prior to the Year-End Close. With this new process, if an employee has Journal Source security rights to view the source, they can choose the source, reference, and applicable date and display the year end transactions in Accounting Transaction Inquiry.

The setup user guide and additional information is now available on the AMU Portal Message Center.

AMPS Version: 3.4.286 or Higher. Click here for the location of your current AMPS version.

 

Payroll Memo Codes

The new Payroll Memo Codes feature will allow you to track dollars in Payroll that need to be reported on a W2 but are not actually paid to the employee. It is associated with the Employee Master File but will not show on the actual payroll check.

Additional information on how to use this new feature is now available on the AMU Portal Message Center.

AMPS Version: 3.4.286 or Higher. Click here for the location of your current AMPS version.

 

Year-End Guidelines

Read up on our suggested Year-End guidelines for Accounting, Account Payable, and Payroll. These guidelines provide the common practices for closing the year in the above-mentioned modules as well as forms, such as ACA Forms Printing Subscription, ordering information.

ALL are now available on the AMU Portal Message Center.

 

It’s That Time Again! The 2018 1099 & W-2 Forms Ordering

The ordering information for 2018 1099 and W-2 Forms is now available. The information provides ordering quantities, pricing, and two ways (via email or phone) to place your orders.

All ordering, pricing, and information is on the AMU Portal Message Center.

 
 

**ford parts departments**

OEConnection MyPriceLink Integration for Collision Parts

Ford has recently announced that OEConnection MyPriceLink will launch effective November 1st, 2018. Auto/Mate will support an integration in the Parts Inventory Module Program 1: Sales & Invoicing to allow you to easily import MyPriceLink historical Quotes to Auto/Mate and sell them to Repair Orders and Over the Counter (OTC) invoices.
Ford has also announced that effective November 1, 2018, the List prices for collision parts that are on MyPriceLink Interface will NOT be included in the monthly parts price update file.

For additional information on how to sign up for the Auto/Mate integration, please contact our Sales Department at 877-340-2677.

Additional information including how Ford identifies collision parts on MyPriceLink, what you should do in Auto/Mate, and A/M integration sign-up information is available on the AMU Portal Message Center.

 

 

**ATTENTION NEW YORK DEALERS OFFICE MANAGERS/CONTROLLERS**

New York’s Vehicle Electronic Reassignment and Integrated Inventory (VERIFI) – Auto/Mate Integration

We are currently rolling out the Auto/Mate integration for the New York Department of Motor Vehicle VERIFI system.

Once you receive the update, you will be able to:

• Send a vehicle information directly to VERIFI in real time from the Vehicle Merchandising Module

• If available, the Vehicle information such as Make, Fuel Type, Body Type, Primary Color, Odometer, and Purchased from Name will be transmitted.

Additional information on how to use the integration is now available on the AMU Portal Message Center.

AMPS Version: 3.4.286 or Higher. Click here for the location of your current AMPS version.

 

 

ALL DEPARTMENTS

Holiday Support Hours

Auto/Mate will have shortened support hours or will be close on the following holidays.

Thanksgiving

• November 21 – Open 7:00 AM – 6:00 PM EST

• November 22 – CLOSED

Christmas

• December 24 – Open 7:00 AM – 4:00 PM EST

• December 25 – CLOSED

New Year

• December 31 – Open 7:00 AM – 6:00 PM EST

• January 1, 2019 – CLOSED

EMERGENCY!
If you have an emergency, please call our regular support telephone number 800-371-3970 and follow the prompt.

 

 

PARTS DEPARTMENTS

‘Tis the Season for Parts Physical Inventory

Are you ready to perform your annual Parts Physical Inventory? We have documents and tutorial videos on how to process it in Auto/Mate all in one place.

ALL are now available on the AMU Portal Message Center.

 

 

ONGOING ROLLOUTS TO ALL DEALERS

New Parts & Service Cashiering with Cash Receipt Integration

We now have a New Parts Cashiering program and Revised Service Cashiering program. Both programs will be integrated with the Cash Receipts Module to create Parts and Service Cash Receipts automatically when Repair Orders and Invoices are Cashed Out.

Key Features:

• New Parts Cashiering
  • You can now print your Parts and SOR Invoices without worrying about methods of payment
  • Manually excluding Parts Invoices from the End-of-Day process has been eliminated
  • You’ll now be able to cash out Parts Invoices and Special-Order Request invoices
  • You now have the option to split the customer total amount into multiple payment methods
  • Parts invoices can now be used for parts delivery and cash out with the correct method of payment when payment is acquired
  • You now have the option to use a non-cash payment method, such as a Gift Cards
  • Accounting Cash Receipts transactions will automatically be created when Parts and SOR Invoices are cashed out for reconciliation and deposit slips

• Redesigned Service Cashiering
  • You now have the option to split the customer pay total amount into multiple payment methods
  • Set your preferred method of payments for easy invoicing and cashiering
  • You now have the option to use a non-cash payment method, such as a Gift Cards
  • Cash out your Service customers from Program 3
  • Accounting Cash Receipts transactions will automatically be created when Repair Orders are cashed out for reconciliation and deposit slips

The general rollout to all dealers is underway!

We will be migrating dealers in groups. If you want to get it sooner, email the Go Team or call us at 518-831-2200.

For a smooth migration for your dealership, we have created a Learning Path on the AMU Portal Training Center that contains documents and tutorial videos. Encourage your employees to review the training materials prior to activation.

To access the Learning Path, select TRAINING CENTER and click on MY LEARNING PATHS. The learning path titled “New Feature Activation Training – New Parts & Service Cashiering and Cash Receipts Reconciliation” contains documents and tutorial videos to help your Service, Parts, Cashiers, and Office employees learn the basic functions of the new Cashiering features and know what to expect during migration.

 

New Private Time Clock in the Time/Mate Module

Private Timeclock Mode can be used to provide a secure login screen for employees. It also provides an Administrator access to view the employee list in the Time/Mate Time Clock screen. When using the new Private Timeclock Mode, the employees can log in or out and when needed, an Administrator can also log an employee in or out of the Timeclock.

Additional information is available on the AMU Portal Message Center.

AMPS Version: 3.4.280 or Higher. Click here for the location of your current AMPS version.

 

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The following sample screenshot shows where your current AMPS version will be displayed:

 

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The following sample screenshot shows where your current server version will be displayed: