1. ATTENTION OFFICE MANAGERS AND CONTROLLERS: | NEW! Brand New 13th Month Posting Feature. No More Copying Companies! Click Here! | REQUIRED! NEW Year-End Close Retained Earning GL and Unique Source Setup |The 2018 Accounting, Accounts Payable, Payroll, and ACA Forms Printing Year-End Guidelines are now available | It’s That Time Again! 2018 1099 & W-2 Forms Ordering Information is Now Available | New Accounting Journal Source Templates. The General Rollout is Underway! Click Here! 2. ATTENTION SALES/F&I DEPARTMENTS: | NEW Kelley Blue Book (KBB) Integration in Desk/Mate and Vehicle Merchandising. Click Here for Details! 3. HOLIDAY SUPPORT HOURS: | Check Out the Upcoming Holiday Support Hours. Click Here! 4. ATTENTION ALL SERVICE DEPARTMENTS: | Customize Sublet Purchase Order Information on Printed RO Invoices and Copy Types 5. ATTENTION ALL PARTS DEPARTMENTS: | ‘Tis the Season for Parts Physical Inventory 6. ONGOING ROLLOUTS TO ALL DEALERS: | New Parts and Service Cashiering with Cash Receipts Integration is Underway. Click Here to Find Out More! 7. RECENT ENHANCEMENTS: | NYS Dealers – Auto/Mate Integration for the New York State Department of Motor Vehicles VERIFI System | New Payroll Memo Codes Feature for W-2 Reporting and Internal Tracking

ACCOUNTING OFFICE

Brand New 13^th Month Posting Feature

We are excited to announce that the long-awaited 13^th Month Posting Feature is here! Most dealers who currently produce a 13^th Month Financial Statement will no longer have to call Accounting Support Department to have companies copied over. With this new feature, the 13^th Month process has been greatly simplified.

Features and Benefits:

• The 13th month posting will be accessible from the module list on your AMPS menu.

• The 13th month menu is security protected. You may grant permission to key people.

• The new process is a 13th month menu from the same Accounting company.

• Modified 13th month Trial Balance Report, Detailed and Summary General Ledger Reports have been added.

• Modified 13th month Transaction Journal has been added.

• 13th month posting automatically creates open month transaction and converts GLs to retained earnings.

• 13th month and open month postings kept “hand-in-hand” (Transaction Inquiry).

• Will include the ability to upload to NCM 20.

• Will include the ability to transmit to OEM.

• Finalize and archive 13th month reports to DOC/MATE when completed.

General Rollout:

• The general rollout will begin in DECEMBER 2018!

• “How To” document and AMU Learning Path will be available soon. Stay Tuned!

Exclusions:

• Fiscal Dealers must continue to use the current process and call the Accounting Support Department. The new feature will be available in 2019.

• Also, dealers with multiple Retained Earning GLs must continue to use the current process and call the Accounting Support Department.

Requirements:

• In order to use this new feature, a dealer MUST close 12^th Month/Year in Auto/Mate.

• The Year-End Close Journal Source & Retained Earning GL Setup must be completed (see below for further instructions).

 

Year-End Close: Journal Source & Retained Earning GL Setups

For the purpose of creating Year-End Transactions, dealers MUST complete the Retained Earning GL and a UNIQUE Year-End Journal Source setup prior to the Year-End Close. With this new process, if an employee has Journal Source security rights to view the source, they can choose the source, reference, and applicable date and display the year end transactions in Accounting Transaction Inquiry.

The setup user guide and additional information is now available on the AMU Portal Message Center.

AMPS Version: 3.4.286 or Higher. Click here for the location of your current AMPS version.

 

Year-End Guidelines

Read up on our suggested Year-End guidelines for Accounting, Account Payable, and Payroll. These guidelines provide the common practices for closing the year in the above-mentioned modules as well as forms, such as ACA Forms Printing Subscription, ordering information.

ALL are now available on the AMU Portal Message Center.

 

It’s That Time Again! The 2018 1099 & W-2 Forms Ordering

The ordering information for 2018 1099 and W-2 Forms is now available. The information provides ordering quantities, pricing, and two ways (via email or phone) to place your orders.

All ordering, pricing, and information is on the AMU Portal Message Center.

 

Accounting Journal Source Templates

We have added a new feature in the Accounting Module to allow our dealers to create and edit Journal Source Templates to replace the current Sequence Files in the Accounting Program.

The New Journal Source Templates:

• Is security permission protected to create and edit templates

• Allows you to easily create, edit, and delete templates

• Allows you to save Control Numbers and Amounts

• Allows you to identify each line with DR/CR (eliminates the need to use “-” sign when entering amount)

• Displays the available templates including the converted Sequence files

• Has a printable Journal Templates Listings Report

• Allows a Batch Journal Entry

The general rollout to ALL dealers is underway. When dealers are scheduled for activation, they will be notified via a popup announcement one week prior.

In the meantime, we have created a Learning Path on the AMU Portal Training Center that contains a “How To…” document. We highly encourage you and your employees to review the training material prior to activation.

To access the Learning Path, select TRAINING CENTER and click on MY LEARNING PATHS. Select the learning path titled “New Feature Activation Training – New Accounting Journal Source Templates” and review the material.

 

 SALES/F&I departments

Kelley Blue Book Integration

Auto/Mate is now fully integrated with Kelley Blue Book (KBB) through the Desk/Mate and Vehicle Merchandising modules. You will have the ability to access Kelley Blue Book values for Selling Vehicles as well as Trade Vehicles. You can also access Kelley Blue Book values in the Vehicle Merchandising Module to help price vehicle inventory for resale.

Additional information on how to use the integration is now available on the AMU Portal Message Center.

For additional information on pricing and addendum, please contact our Customer Success Managers.

 

ALL DEPARTMENTS

Holiday Support Hours

Auto/Mate will have shortened support hours or will be closed on the following holidays.

Christmas

• December 24 – Open 7:00 AM – 4:00 PM EST

• December 25 – CLOSED

New Year

• December 31 – Open 7:00 AM – 6:00 PM EST

• January 1, 2019 – CLOSED

EMERGENCY!
If you have an emergency, please call our regular support telephone number 800-371-3970 and follow the prompt.

 

SERVICE DEPARTMENTS

Customize Sublet PO Information to Print on RO Invoices

We have added a new feature that allows you to select which Sublet Purchase Order (PO) information is displayed on a Repair Order invoice and also which invoice copy type(s) will display the information.

Additional information on how to use this new feature is now available on the AMU Portal Message Center.

AMPS Version: 3.4.286 or Higher. Click here for the location of your current AMPS version.

 

PARTS DEPARTMENTS

‘Tis the Season for Parts Physical Inventory

Are you ready to perform your annual Parts Physical Inventory? We have documents and tutorial videos on how to process it in Auto/Mate all in one place.

ALL are now available on the AMU Portal Message Center.

 

ONGOING ROLLOUTS TO ALL DEALERS

New Parts & Service Cashiering with Cash Receipt Integration

We now have a New Parts Cashiering program and Revised Service Cashiering program. Both programs will be integrated with the Cash Receipts Module to create Parts and Service Cash Receipts automatically when Repair Orders and Invoices are Cashed Out.

Key Features:

• New Parts Cashiering

• • You can now print your Parts and SOR Invoices without worrying about methods of payment

  • Manually excluding Parts Invoices from the End-of-Day process has been eliminated

  • You’ll now be able to cash out Parts Invoices and Special-Order Request invoices

  • You now have the option to split the customer total amount into multiple payment methods

  • Parts invoices can now be used for parts delivery and cash out with the correct method of payment when payment is acquired

  • You now have the option to use a non-cash payment method, such as a Gift Cards

  • Accounting Cash Receipts transactions will automatically be created when Parts and SOR Invoices are cashed out for reconciliation and deposit slips

• Redesigned Service Cashiering

• • You now have the option to split the customer pay total amount into multiple payment methods

  • Set your preferred method of payments for easy invoicing and cashiering

  • You now have the option to use a non-cash payment method, such as a Gift Cards

  • Cash out your Service customers from Program 3

  • Accounting Cash Receipts transactions will automatically be created when Repair Orders are cashed out for reconciliation and deposit slips

The general rollout to all dealers is underway!

We will be migrating dealers in groups. If you want to get it sooner, email the Go Team or call us at 518-831-2200.

For a smooth migration for your dealership, we have created a Learning Path on the AMU Portal Training Center that contains documents and tutorial videos. Encourage your employees to review the training materials prior to activation.

To access the Learning Path, select TRAINING CENTER and click on MY LEARNING PATHS. The learning path titled “New Feature Activation Training – New Parts & Service Cashiering and Cash Receipts Reconciliation” contains documents and tutorial videos to help your Service, Parts, Cashiers, and Office employees learn the basic functions of the new Cashiering features and know what to expect during migration.

 

New York’s Vehicle Electronic Reassignment and Integrated Inventory (VERIFI) – Auto/Mate Integration

We are currently rolling out the Auto/Mate integration for the New York Department of Motor Vehicle VERIFI system.

Once you receive the update, you will be able to:

• Send a vehicle information directly to VERIFI in real time from the Vehicle Merchandising Module

• If available, the Vehicle information such as Make, Fuel Type, Body Type, Primary Color, Odometer, and Purchased from Name will be transmitted.

Additional information on how to use the integration is now available on the AMU Portal Message Center.

AMPS Version: 3.4.286 or Higher. Click here for the location of your current AMPS version.

 

Payroll Memo Codes

The new Payroll Memo Codes feature will allow you to track dollars in Payroll that need to be reported on a W2 but are not actually paid to the employee. It is associated with the Employee Master File but will not show on the actual payroll check.

Additional information on how to use this new feature is now available on the AMU Portal Message Center.

AMPS Version: 3.4.286 or Higher. Click here for the location of your current AMPS version.

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The following sample screenshot shows where your current AMPS version will be displayed:

 

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The following sample screenshot shows where your current server version will be displayed: