1. ATTENTION OFFICE MANAGERS AND CONTROLLERS:

| The Brand New 13th Month Posting GENERAL ROLLOUT IS UNDERWAY! No More Copying Companies! Click Here!

| REQUIRED! NEW Year-End Close Retained Earning GL and Unique Source Setup

| ATTENTION MARYLAND DEALERS! Caroline and Cecil Counties Payroll Withholding Tax Rate Changes. Click Here!

|The 2018 Accounting, Accounts Payable, Payroll, and ACA Forms Printing Year-End Guidelines are now available

It’s That Time Again! 2018 1099 & W-2 Forms Ordering Information is Now Available

| New Accounting Journal Source Templates. The General Rollout is Underway! Click Here!

2. ATTENTION ALL PARTS DEPARTMENTS:

‘Tis the Season for Parts Physical Inventory

3. ONGOING ROLLOUTS TO ALL DEALERS:

| New Parts and Service Cashiering with Cash Receipts Integration is Underway. Click Here to Find Out More!

4. RECENT ENHANCEMENTS:

| Auto/Mate Integration for Yearli (Nelco) W2 Filing Program

| The Parts Calc Code Setup Fields Have Been Expanded to Include Three-Digit Codes. Click Here!

ACCOUNTING OFFICE

The Brand New 13th Month Posting General Rollout is Underway!

We are excited to announce that the long-awaited 13th Month Posting Feature is here! Most dealers who currently produce a 13th Month Financial Statement will no longer have to call Accounting Support Department to have companies copied over. With this new feature, the 13th Month process has been greatly simplified.

Features and Benefits:

General Rollout:

The general rollout is currently underway! See the minimum AMPS Version below.

For additional information on how to use this new feature, a short document is now available on the AMU Portal Reference Center. Search keywords: New 13th Month

Exclusions:

Requirements:

AMPS Version: 3.4.296 or Higher. Click here for the location of your current AMPS version.

 

Year-End Close: Journal Source & Retained Earning GL Setups

For the purpose of creating Year-End Transactions, dealers MUST complete the Retained Earning GL and a UNIQUE Year-End Journal Source setup prior to the Year-End Close. With this new process, if an employee has Journal Source security rights to view the source, they can choose the source, reference, and applicable date and display the year end transactions in Accounting Transaction Inquiry.

The setup user guide and additional information is now available on the AMU Portal Message Center.

AMPS Version: 3.4.286 or Higher. Click here for the location of your current AMPS version.

 

Attention Maryland Dealers!

The State of Maryland has issued county payroll tax changes for the following counties. When processing payroll, we advise dealers to change the withholding tax percentage accordingly depending on where the employee(s) lives.

IMPORTANT!

Auto/Mate is providing this for your information. Please consult with your tax advisor and/or CPA to ensure that you are correctly following the applicable tax and withholding laws for your jurisdiction.

 

Year-End Guidelines

Read up on our suggested Year-End guidelines for Accounting, Account Payable, and Payroll. These guidelines provide the common practices for closing the year in the above-mentioned modules as well as forms, such as ACA Forms Printing Subscription, ordering information.

ALL are now available on the AMU Portal Message Center.

 

It’s That Time Again! The 2018 1099 & W-2 Forms Ordering

The ordering information for 2018 1099 and W-2 Forms is now available. The information provides ordering quantities, pricing, and two ways (via email or phone) to place your orders.

All ordering, pricing, and information is on the AMU Portal Message Center.

 

Accounting Journal Source Templates

We have added a new feature in the Accounting Module to allow our dealers to create and edit Journal Source Templates to replace the current Sequence Files in the Accounting Program.

The New Journal Source Templates:

The general rollout to ALL dealers is underway. When dealers are scheduled for activation, they will be notified via a popup announcement one week prior.

In the meantime, we have created a Learning Path on the AMU Portal Training Center that contains a “How To…” document. We highly encourage you and your employees to review the training material prior to activation.

To access the Learning Path, select TRAINING CENTER and click on MY LEARNING PATHS. Select the learning path titled “New Feature Activation Training – New Accounting Journal Source Templates” and review the material.

 
 

PARTS DEPARTMENTS

‘Tis the Season for Parts Physical Inventory

Are you ready to perform your annual Parts Physical Inventory? We have documents and tutorial videos on how to process it in Auto/Mate all in one place.

ALL are now available on the AMU Portal Message Center.

 

ONGOING ROLLOUTS TO ALL DEALERS

New Parts & Service Cashiering with Cash Receipt Integration

We now have a New Parts Cashiering program and Revised Service Cashiering program. Both programs will be integrated with the Cash Receipts Module to create Parts and Service Cash Receipts automatically when Repair Orders and Invoices are Cashed Out.

Key Features:

The general rollout to all dealers is underway!

We will be migrating dealers in groups. If you want to get it sooner, email the Go Team or call us at 518-831-2200.

For a smooth migration for your dealership, we have created a Learning Path on the AMU Portal Training Center that contains documents and tutorial videos. Encourage your employees to review the training materials prior to activation.

To access the Learning Path, select TRAINING CENTER and click on MY LEARNING PATHS. The learning path titled “New Feature Activation Training – New Parts & Service Cashiering and Cash Receipts Reconciliation” contains documents and tutorial videos to help your Service, Parts, Cashiers, and Office employees learn the basic functions of the new Cashiering features and know what to expect during migration.

 

Yearli (Nelco) W2 Extract Report Integration

For dealers who use the Yearli (Nelco) W2 filing program and have this Payroll Module icon, Auto/Mate has added a new integration that will allow dealers to edit the Yearli W2 extract file in the Payroll Module. They will also be able to export and upload the file to the Yearli Website.

For additional information on how to use the integration, a short document is now available on the AMU Portal Reference Center. Search keyword: Yearli

Do you want to sign up with Yearli? Click here: https://yearli.com/integrations/auto-mate

AMPS Version: 3.4.300 or Higher. Click here for the location of your current AMPS version.

 

Parts Calc Code Setup Screen Enhancement

We have expanded the Parts Calc Code setup fields to include up to three digits in Program 7, Option 3: Sale Types.

Server Version 2012.12.001 and Higher. Click here for the location of your current Server version.

BACK TO TOP

The following sample screenshot shows where your current AMPS version will be displayed:

BACK TO TOP

The following sample screenshot shows where your current server version will be displayed:

© 2018 Auto/Mate, Inc. All Rights Reserved.